How to Ship Perfumes and Makeup Accessories Safely

Shipping perfumes and makeup might seem like an ordinary task, but did you know they are classified as hazardous materials? From alcohol-based perfumes to pressurized cosmetics like aerosols, these beauty products can cause serious issues if not handled properly. Shipping them without following the right guidelines could lead to spills, leaks, or even legal fines.

Whether you’re a retailer or simply sending a gift, knowing the right way to package, label, and ship these items is essential. These everyday items are often classified as dangerous goods because they contain flammable substances or are packaged under pressure.

Whether you’re a retailer shipping products to customers or sending a personal gift, understanding how to ship these items safely is crucial to avoid damage, spills, or violations of shipping regulations. This guide will walk you through everything you need to know to ship perfumes and makeup accessories securely and legally in 2024.

What are Cosmetics?

Cosmetics mostly constitute chemical compounds derived from natural sources or synthetically created ones. It is created for skincare, hair care, etc. The ones like serums, toners, cleansers, etc., are used for skin care to exfoliate, moisturize, cleanse, and protect the skin. Some makeup accessories are used to hide the blemishes on the skin. Others are used for eye care and hair care too.

In the United States, the Food and Drug Administration (FDA), which regulates cosmetics encompasses cosmetics as products “intended to be applied to the human body for cleansing, beautifying, promoting attractiveness, or altering the appearance without affecting the body’s structure or functions“.

Some of these cosmetics contain preservatives such as parabens, salicylic acid, benzyl alcohol, tetrasodium EDTA (ethylenediamine tetra-acetic acid), and formaldehyde.

According to HAZMAT regulations, some cosmetic items and perfumes are considered hazardous. It is considered that a liquid is flammable if it has a flashpoint of 199.4 °F (93 °C) or below. Also if the flashpoint is 141°F or lower, then it is considered a hazardous material. Moreover, when cosmetic or perfume products are stored under pressure, the stored energy will escape as thrust when punctured causing problems while shipping.

What are Perfumes?

Perfumes, colognes, etc., are fragrances that contain varying levels of ethyl alcohol, which can be flammable. You can ship perfumes that fall under certain exemptions though. Special Permit 9275 (SP9275) does allow shipping perfumes domestically for those perfume products that have less than 70% ethyl alcohol.

Why Are Perfumes and Cosmetics Hazardous to Ship?

Perfumes, colognes, and many makeup accessories contain chemicals like ethyl alcohol, which make them flammable. Cosmetics can also include aerosols, nail polishes, and creams that are pressurized, adding another layer of complexity to their shipment. According to HAZMAT regulations, a liquid is considered flammable if it has a flashpoint of 199.4 °F (93 °C) or below. If the flashpoint is lower than 141°F, the product is classified as a hazardous material.

Shipping such items requires understanding their risks and following strict guidelines to prevent accidents during transit. Without proper handling and packaging, these items can pose risks like spills, leaks, or even explosions, especially if shipped by air or stored in high-pressure environments.

Key Hazardous Items in Perfumes and Cosmetics

Aerosol Sprays
Products like hairspray and deodorants are stored under pressure, making them dangerous if punctured.
Fragrances
Alcohol-based perfumes and colognes are highly flammable, increasing the risk during shipping.
Pressurized Foams/Cream
Shaving creams and foams stored under pressure are hazardous and require careful handling.
Nail Polish and Removers
These products contain flammable ingredients, classifying them as hazardous.

While not all cosmetics are dangerous, many fall into Class 2 Gases or Class 3 Flammable Liquids. It’s essential to know how to handle, pack, and ship these products to prevent any accidents.

Can You Mail Cosmetics and Perfumes?

Yes, perfumes and cosmetics can be mailed, but each shipping carrier has its own specific rules and guidelines. Following these regulations is crucial to avoid fines, shipping delays, or potential legal issues. Different carriers such as USPS, FedEx, UPS, and DHL have distinct policies for shipping hazardous items like perfumes and cosmetics, especially internationally.

Shipping Rules for Major Carriers

USPS Shipping Rules

Non-flammable liquids
These can be shipped if packed in a waterproof container.
Labeling
Packages must include orientation arrows and specify the type of liquid inside.
Quantity limits
For liquids exceeding 4 ounces, extra packaging precautions are required. Use padding to prevent breakage, place the item in leak-proof packaging, and use a sturdy outer box for additional protection.
Alcohol-based perfumes
Perfumes containing alcohol are not allowed for international shipping or air transport but can be shipped via road or rail domestically.

FedEx Shipping Rules

Waterproof containers
All liquids must be packed in waterproof containers with sealed lids.
Individual wrapping
If shipping multiple bottles, each bottle must be individually wrapped with padding material.
Absorbent materials
Use insulating materials and wrap the contents to prevent leaks.
Sturdy packaging
Ensure the outer packaging is rigid and durable to avoid damage during shipping.

UPS Shipping Rules

Special contract required
UPS requires a specific contract for shipping dangerous goods like perfumes and hazardous cosmetics.
Similar guidelines to FedEx
The carrier follows the same packaging and shipping rules as FedEx, ensuring the contents are securely packed and labeled.

DHL Shipping Rules

Dangerous goods specialists
DHL has experts dedicated to guiding businesses on shipping hazardous items like perfumes and cosmetics, ensuring they follow all regulations to avoid penalties.

Legal Considerations for Shipping Cosmetics and Perfumes

When shipping perfumes or cosmetics, certain legal requirements must be met. In the United States, the Department of Transportation (DOT) and other global regulatory bodies have set guidelines for the shipment of hazardous materials. Failure to comply with these regulations can lead to fines, legal actions, or product confiscation.

Key Legal Guidelines

Shippers must register
Anyone shipping perfumes or cosmetics must register with the appropriate authorities and pay any necessary fees.
Proper labeling
Clearly label all packages with a detailed description of their contents, especially when shipping internationally or shipping hazardous materials.
Documentation
Ensure all necessary paperwork, such as the material safety data sheet (MSDS), is complete and accurate.

How to Package Perfume and Makeup Accessories for Shipping

To ensure that your perfumes and makeup accessories arrive safely and without damage, packaging is crucial. Here’s how to pack these delicate items effectively:

Essential Packing Materials

Sturdy cardboard box
The outer packaging must be rigid and large enough to accommodate insulating materials.
Thermal bubble wrap
Many cosmetics are sensitive to temperature changes, so thermal bubble wrap can protect them from extreme heat or cold during transit.
Leak-proof containers
These are necessary for liquid products to prevent leakage.
Packing peanuts or crumpled paper
These materials fill empty spaces in the box to prevent movement and protect the products from impacts.
Adhesive tape
Use strong adhesive tape to seal the packaging securely.

Step-by-Step Packaging Process

Wrap each item individually
For perfumes, wrap each bottle tightly in bubble wrap and secure it with adhesive tape.
Use insulation
Place the wrapped product inside a leak-proof container for added security.
Fill empty spaces
Use packing peanuts or crumpled paper to prevent the items from shifting inside the box during transit.
Label correctly
Make sure all hazardous contents are clearly indicated on the shipping label, especially for international shipments.

Shipping Perfumes and Cosmetics Internationally

Shipping perfumes and cosmetics internationally comes with additional challenges due to varying regulations in different countries. Before sending these products abroad, research the shipping rules for both the origin and destination countries. Some countries may impose restrictions on alcohol-based products, and others might charge extra fees for handling dangerous goods.

Make sure to:

Check import/export rules
Verify the rules for shipping hazardous materials to the destination country.
Provide accurate labeling and documentation
Ensure all labels include the correct information, such as the contents, quantity, and any hazardous material classifications.
Use special handling services
Some carriers offer services specifically for dangerous goods. Make use of these services to ensure compliance and safe delivery.

Automating Shipping with WooCommerce Plugins

Managing shipments for hazardous items like perfumes and cosmetics can be a complex and time-consuming process. Luckily, if you’re running an online store using WooCommerce, you can streamline this process with specialized shipping plugins. These plugins automate tasks like printing shipping labels, calculating shipping costs, and ensuring compliance with shipping regulations.

Here are some WooCommerce plugins that can help you ship hazardous goods:

Each of these plugins can help you follow domestic and international shipping guidelines, allowing you to ship hazardous items safely while automating key processes like label printing and shipment tracking.

Last Shot

Shipping perfumes and makeup accessories may seem like a daunting task due to their hazardous nature, but it’s entirely possible with the right knowledge and preparation. By following the proper packaging techniques, adhering to carrier-specific guidelines, and utilizing WooCommerce plugins for automation, you can safely ship these items to customers or loved ones.

Always stay updated with the latest shipping regulations and legal requirements to ensure compliance and prevent delays. With the right approach, you can protect your shipments and ensure that your perfumes and cosmetics arrive safely, no matter the distance.

FAQ’S

Can I ship perfumes internationally?
Yes, but most alcohol-based perfumes are classified as hazardous materials and cannot be shipped internationally via air by USPS. You’ll need to use ground services or consult with carriers like FedEx, UPS, or DHL, which offer special services for dangerous goods.
What are the risks of shipping makeup?
Certain makeup products, especially aerosols, nail polish, and pressurized items like shaving creams, are considered hazardous due to their flammable nature or pressure storage. If improperly handled, these items can spill, ignite, or explode.
How do I properly package perfumes for shipping?
Wrap each perfume bottle individually with thermal bubble wrap, place it in a leak-proof container, and use insulating materials to fill any empty spaces inside a sturdy box. Always label the package clearly to indicate its contents.
Are there any legal requirements for shipping hazardous cosmetics?
Yes, in the U.S., shippers of hazardous materials like perfumes must comply with DOT regulations, including proper labeling, packaging, and documentation. International shipping may also require specific licenses or permits depending on the destination.
What are the shipping rules for perfumes with USPS?
USPS allows non-flammable liquids to be shipped in sealed, waterproof containers. However, perfumes containing alcohol cannot be shipped internationally or via air. Use ground services for domestic shipping.