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How to set up ELEX Bulk Edit Products, Prices & Attributes for WooCommerce plugin? (with Video)
This article explains the step-by-step tutorial to set up ELEX Bulk Edit Products, Prices & Attribute for WooCommerce. For more information on the plugin, refer the product page.
If you have a large number of products, it becomes difficult to edit, update or even manage those products. For example, if you have products with lots of variations, it is a tough job to update all the attributes and variations to the products. Hence you need a solution (or plugin in WordPress terminology) that saves you time and trouble. The ELEX Bulk Edit Products, Prices & Attributes for WooCommerce is just the right plugin for the job.
Few of the latest features,
- Featured Product
- Change Product Type
- Description Action
- Short Description Action
- Product Image
- Product Gallery Images Action
- Product Visibility Status
- Tax Status & Tax Class
- Interchange Attribute Values of Product Variations
- Create Variations from All Attributes
- Delete Action, are not part of the video.
Here are some of the major highlights of this plugin:
- Bulk Edit Products: You can bulk edit/update product properties like –
- Product title
- Product SKU
- Product Visibility
- Featured Product
- Product Type
- Shipping class
- Product Visibility Status
- Sale Price and Regular Price
- Managing stocks
- Stock quantity
- Allowing backorders
- Stock status
- Product Length, Width, Height, and Weight
- Global product attributes
- Product variations
- Product Filters: The plugin provides filters to bulk edit products by product title, product types, product categories (optional sub-categories), global product attributes, and product regular price(s).
- Undo Update: You can revert the update back to its initial state with just a single click. Enable this setting to be able to undo settings update.
- Product type: The plugin supports Simple and Variable products (parent and variations) for bulk edit.
- User Role based Bulk editing: You can bulk edit prices based on user roles using the ELEX WooCommerce Catalog Mode, Wholesale & Role Based Pricing plugin along with ELEX Bulk Edit Products, Prices & Attributes for WooCommerce plugin.
All the above features (and many more!) are bundled to serve you to bulk edit WooCommerce products on your store.
Getting started with ELEX Bulk Edit Products, Prices & Attributes for WooCommerce
You can access the plugin settings in either of the following two ways:
- WordPress Dashboard > WooCommerce > Bulk Edit Products.
- WordPress Dashboard > Plugins > Installed Plugins > ELEX Bulk Edit Products, Prices & Attributes for WooCommerce > Bulk Edit Products.
The bulk edit process comprises of 4 simple stages, as explained below.
1. Filter the Products
The first step is to filter the products that you want to edit in bulk. The plugin provides the following filters to do the job.
- Product Title: Allows you to filter products with the product titles that Starts with, Ends with or Contains the text expression.
You can also filter using Regular Expression match. The syntax for regular expression match is [regularexpression]. For example, if you have to search for product titles containing numbers, then your search pattern should be [0-9]. Read the PHP Regular Replace Manual for more patterns and their syntax.
- Product Tags: You can choose various product tag or tags for filtering products.
- Product Types: You can select from Simple, Variable (Parent) or Variable (Variation) and external product types for filtering.
- Stock Status: You can filter products based on their current stock status such as In Stock, Out of Stock, or On Backorder.
- Product Categories: Select the desired product categories that you have created in your WooCommerce store. Additionally, you can tick the Include Subcategories option to include sub-categories of the selected product categories.
- Product Regular Price: Filter products with Product regular price using the following conditions –
- All – Includes all products.
- >= – Includes products with value, greater than or equal to the entered price.
- <= – Includes products with value, lesser than or equal to the entered price.
- == – Includes products with the value exactly equal to the entered price.
- || Between – Enter the minimum and maximum regular price value to filter the products.
- Description: Allows you to filter products with the product descriptions that Starts with, Ends with, Contains, or Regex match with the text expression.
- Short Description: Allows you to filter products with the product short descriptions that Starts with, Ends with, Contains, or Regex match with the text expression.
- Product Attributes: If you have created global attributes in your WooCommerce Attributes settings, they will be shown in this setting. You can use global product attributes to filter the products for editing. Once you have selected an attribute, you can select the desired Product Attribute Values for deeper filtering.
You can group the attributes in OR and AND operations. The OR grouping while filtering products that have either of the selected attribute & attribute values, whereas the AND grouping will filter products that have all the selected attribute & attribute values.
- Custom Attributes: If you have created custom attributes in the Attributes settings on the individual product pages, they will be shown in this setting. You can use custom attributes to filter the products for editing.
- Exclusions: Tick this checkbox to reveal further settings. You can exclude certain products from the filtered products, by specific their product IDs or selecting a specific category itself.
If you do not apply any filters, and leave it as blank, after you click on the ‘Preview Filtered Products’ button, it will filter and display all the products in your store.
For example: If you have not entered any Product Title, Tags, or chosen any Product Categories and so on, the bulk update will apply to all products as they do not satisfy any conditions. This functionality will be the same for all filters mentioned in the Filter tab. So filter the products for editing required products without affecting other products that should not update in your store.
Once the above filters are configured, click on the Preview Filtered Products button.
[Tip: Click on Reset Filters button on the bottom left corner to reset filters to its initial state.]
2. Preview the Products
The preview stage is necessary to examine whether the filtered products are the ones to be edited.
You can uncheck the products which should be excluded before proceeding to the next step. And you can select or unselect all products in a single click.
You can enter the number of items per page for displaying that many products on a single page for your convenience. Click Apply after entering the number. Check the screenshot below.
You can also search for products in the preview list by entering the first few letters of the product title.
If you are not satisfied with the filtered result, you can click on the Back button, to go back and apply new filters. Else, click Continue to proceed to the next step.
3. Edit Products
In this panel, you can update several properties of the products filtered in the previous steps.
The product properties and its values that can be updated are:
Bulk Edit Generic Properties
These following are the advanced properties of ELEX WooCommerce Bulk Edit Products, Prices & Attributes.
Bulk Edit Product Title
You can update Product titles with the following options –
- Set New – Set a new product title for the products.
- Append – Add custom text at the end of the existing product title.
- Prepend – Add custom text at the beginning of the existing product title.
- Replace – Replace certain words or full product title with the entered text.
- RegEx Replace – Replace the entered regular expression pattern with the entered replacement value. More on the regular expression pattern in the respective PHP manual.
For example, I’ll prepend the text “My ” to the title of all the T-Shirts.
Here’s what it will result in after I click Update Products.
Bulk Edit Product SKU Settings
Update Product SKU information with the following options –
- Set New – Set a new product SKU for the products.
- Append – Add custom value at the end of the existing product SKU.
- Prepend – Add custom value at the beginning of the existing product SKU.
- Replace – Replace certain words or full product SKU with the entered value.
- RegEx Replace – Replace the entered regular expression pattern with the entered replacement value.
For example, I’ll replace the letter “A” in the product SKU “A201” to “B”.
This will result in product SKU value as “B201”.
Bulk Edit Product Visibility
Select from the following visibility options for the filtered products, on the Catalog/Search page.
- Shop and Search – Filtered products will be available in both the shop page and store’s search results.
- Shop – Available only on the shop page.
- Search – Available only in the store’s search results.
- Hidden – Filtered products will be hidden from the shop completely.
For example, I’ll change the visibility of all the T-Shirts to Shop only.
The below screenshot shows the product is visible in Shop page.
But when I search for the product in the search bar, the product is not found, as shown in the screenshot below.
Bulk Edit Featured Product Option
Here you can see 3 options: No Change, Yes and No. If you choose ‘Yes’, the filtered product or products will get featured. If you don’t want to make them featured, choose ‘No’.
Bulk Edit Product Type
Change all selected products’ type to Simple or Variable products in bulk using this option.
Check the preview list of Simple products before changing them to Variable products.
Check the screenshot of the products’ list after the update.
Bulk Edit Product Shipping Class
Select the desired shipping class for the filtered products. If a shipping class is already assigned to a product, it will be replaced. Remember, if you have not created any Shipping class in your WooCommerce setting, no value will be shown in this dropdown list.
For example, I’ll apply the T-Shirt Class to the filtered T-Shirt products.
The result will be as shown in the screenshot below.
Bulk Edit Product Description & Short Description
You have 3 options here. Append, Prepend and Set new for setting both product descriptions and short descriptions. If you choose ‘Append’, in the text box of the description you can enter the text to be appended along with the already existing product description or short description of filtered products. If you choose ‘Prepend’ the same action will take place except the entered text will be added prior to the already existing text. If you choose ‘Set new’ the entered text will replace the already existing one on all filtered products.
For example, if you want to add “Limited stock” under the description of all the filtered products, you can set as,
It will show the product description as,
Bulk Edit Product Image
You can add an image URL to change or add the image to the filtered products.
It will change the filtered product image to the newly uploaded one.
Bulk Edit Product Gallery Images
Using this option you can Add, Remove or Replace product images in the gallery of filtered products.
Bulk Edit Product Visibility Status
You can bulk edit the visibility of selected products into Public or Password Protect.
If you have chosen Public, the selected products will be visible to all visitors of your store. If you have chosen Password Protect, you need to set a password, and this password will be required for the users to view the product.
After the execution of the bulk edit, the updated product page will look as in the screenshot below for the visitors of your site:
Note: All products will be displayed on the Shop page even though you have protected them by a password.
Bulk Edit Product Price Properties
- Regular Price: You can adjust the regular price with –
- Increase by Percentage (+ %)
- Decrease by Percentage (- %)
- Increase by Price (+ $)
- Decrease by Price (- %)
- A Flat Price for All the products
For example, I’ll apply a flat price of $20 for all the T-Shirts in my store.
The updated regular price for all T-Shirts is shown in the screenshot below.
- Sale Price: You can adjust the sale price with the following values –
- Increase by Percentage (+ %)
- Decrease by Percentage (- %)
- Increase by Price (+ $)
- Decrease by Price (- %)
- A Flat Price for All the products
For example, I’ll increase the Sale price of the T-Shirts by $3.
The updated sale price is as shown in the below screenshot.
For the range values (increase and decrease) you can choose to round up, round down or apply no rounding at all.
Bulk Edit Product Stock Properties
- Manage Stock: You can choose to enable or disable stock management for all the filtered products and variations.
- Stock Quantity: You can bulk update the stock by either increasing, decreasing or replacing the stock value.
For example, I’ll increase the stock quantity of T-Shirts to 20.
The updated stock quantity is as shown in the below screenshot.
- Allow Backorders: You can choose from the following options for backorders processing –
- Do not Allow
- Allow, but notify the Customer
- Stock Status: Update the stock status for the filtered products as In stock, Out of stock, or On Backorder.
For example, I’ll update the stock status of all my T-Shirt products to Out of Stock.
Here’s how the stock status will be updated.
Bulk Edit Product Weight & Dimensions
- Length/Width/Height: You can add, subtract or replace the existing length/width/height of the filtered products in bulk.
For example, I’ll replace the existing length of all my T-Shirt products to 24 inches.
The updated length size of T-Shirts will be as shown in the below screenshot.
- Weight: Add, subtract or replace the existing weight of the filtered products in bulk.
Bulk Edit Product Attributes
If you have any global attributes, you can add, remove or replace them with the existing ones to all the filtered products in bulk.
- Attribute Action – Select desired action from Add. Remove or Replace to make changes.
- Attributes – Once an action is selected in the previous setting, global product attributes will be shown here. Tick the desired attribute checkbox to apply changes.
- Product Attributes Values – The values of the respective attributes chosen in the previous setting is listed in this setting. For example, if you have an attribute called ‘Color’, then its values can be different colors like red, blue, yellow, green and so on.
This setting helps in choosing only a specific attribute value for adding, removing or replacing values to all the filtered products.
- New Attributes Values – If you wish to add new attribute values for your products, you do not need to go to your WooCommerce Attributes settings. However, if you need to add a new Product attribute, you should use the default WooCommerce Attributes settings.
With this setting, you can add or replace new attribute values. You can add or replace multiple values by entering one value in each row.
- Used for Variation – You can choose to enable or disable whether the newly added attributes should be used for variation or not.
For example, I’ll add the new product attribute ”Size” (which I created in WooCommerce Attributes settings) to all my products. In addition to this, I’ll create new Size attributes values like Small, Medium, and Large, and apply the same, and use the same attributes for variation purpose as well.
The updated product page with new attributes will be as shown in the screenshot below.
Bulk Edit Product Tax Status & Tax Class
You can set tax status and tax class for the filtered products by using this feature. Before that, don’t forget to enable tax rates and calculations in the Settings tab of WooCommere. You can set the tax status and class for the filtered products in ‘Tax’ option in the ‘Update the Products’ tab.
There are four options available for tax statuses such as No Change, Taxable, Shipping and None. In tax class, you can choose No Change, Standard, Reduced rate and Zero rate. You can choose from the drop-down menus according to your requirements.
Bulk Edit Product Variations
You can do a bulk edit to the product variations by changing one product attribute value to another value for the filtered products. You can enable the product attributes available in your WooCommerce site to interchange its value to another value for the products.
For example, we can change the ‘Blue’ Hoodies to ‘Green’ using this feature.
After updating this, all the ‘Hoodies’ which have Blue color variation will be changed to Green.
Create Variations from All Attributes
You can enable this option to automatically create new variations with each and every possible combination of global attributes of selected variable products.
Once it is enabled, it generates all possible combinations of variations from global attributes for the filtered products.
Note: You need to set the Product type as Variable (Parent) under the FILTER tab in order to create variations for variable products using this option.
After previewing, you can enable the option to create variations as discussed above. Once it is enabled, it generates all possible combinations of variations using global attributes.
Check an example of how it will reflect on the variable products.
Before enabling the option:
This product has only one variation – Black color and Large size.
The available global attributes in this store are Color and Size. The attribute Color has values Yellow, Red, Green, Blue, and Black. The attribute Size has values Small, Medium, and Large.
After enabling the option, it will generate the combinations as in the screenshot below:
It has created all possible combinations of global attributes for this product in just one click.
Bulk Edit Regular Price and Sale Price of Variable Products
With this option, you can bulk update the regular price and sale price of all global variations of filtered variable products.
Check the screenshot below:
You can enter the regular price and the sale price that needs to be applied for all global variations of selected variable products.
Check how it will reflect on the product variations when the above example is updated:
Bulk Edit Product Categories
You can bulk update your existing product categories for the filtered products. You can choose to add an existing product category, remove a category, or overwrite the selected category to the filtered products.
For example, we have removed the Clothing category from T-Shirts products.
Below is a screenshot which shows only T-Shirt category shown in the product, after removing the Clothing category.
Bulk Delete WooCommerce Products
Using this feature, you can delete all filtered products. You have 2 options here: Move to the trash and Delete permanently.
If you choose ‘Delete Permanently’, it will delete all the filtered products permanently. If you don’t want to delete a product permanently and need to restore it in the future, you can choose ‘Move to trash’. If you choose that, you can find those products in the ‘Trash’ on the Products tab.
You can delete a product permanently from this tab if required.
Once all your settings are configured, click Continue.
To know how to delete product variations in bulk, refer to this article – How to Delete Product Variations in Bulk Using the ELEX WooCommerce Bulk Edit Products Plugin?
4. Schedule Bulk Edit Jobs
The schedule settings allow you to apply the bulk update operation at a scheduled time. You can also save the job for future use. In addition to this, you can even choose to revert back the changes immediately or at a scheduled time.
There are two actions for scheduling jobs:
1. Perform the Bulk Edit Now – Allows you to bulk update products immediately.
You can choose to save it as a job by ticking the respective checkbox next to the Actions settings. This will save the settings as a separate job, allowing you to use or manage it in the future.
2. Schedule it for later: You can choose to perform the bulk edit operation at a scheduled time. You can specify the date and time for the bulk update operation. Also, you can revert back the changes at a specified date and time. This feature is helpful when you want to apply bulk changes to products for only a specific time period.
- Schedule Frequency: Select the frequency such as Daily, Weekly, or Monthly in which you want to execute the bulk update.
- Enter Name (Optional): Enter a suitable name to identify the jobs. By default, jobs will start from “job_1”.
- Create a Log File: Tick this setting to create a log file of the settings. The log file will contain information related to all the product fields that are updated. This log file can be downloaded from the Jobs dashboard.
Click Finish to proceed with the update.
5. Apply Bulk Edit to Products
Once all your filtered products are updated, you’ll see a success message indicating that all the products are updated.
Custom Meta-Field Settings
Go to the Settings tab.
Just like WooCommerce product fields, you can also bulk update custom meta fields from third-party plugins like ELEX WooCommerce Catalog mode plugin, ELEX DHL Shipping plugin, ELEX EasyPost Shipping plugin, ELEX Australia Post Shipping plugin, and so on.
For example, to update a meta-field called Tariff code for ELEX Australia Post Shipping plugin, you need to enter the meta key of the equivalent meta-field in this text field. You can enter multiple meta-keys by separating them with commas.
Once you save this setting, this field will appear at the end in the Bulk Edit operation settings, as shown in the screenshot below.
Go to the Jobs tab.
In this tab, you can view all your saved jobs. You can perform quick actions like editing or copying the job, performing a quick bulk update, reverting back to the last update of the respective task, delete or cancel the task, or download the log file.
A screenshot with sample scheduled tasks is shown below.
- Edit: Using this option, you can edit a saved job. By clicking this button, you will be redirected to the Filter tab, where you can edit the job from the beginning itself.
- Copy: Using this option, you can create a replica of the created job.
- Run Now: You can run the bulk edit quickly using this button.
- Revert Now: You can revert to the last bulk update of a particular job with this plugin.
- Delete: You can delete the job by clicking this button.
- Cancel Schedule: If you have scheduled a job, you can cancel it using this button.
- Log File: You can download the log file with this option.
Note: Deleting a job will not revert the bulk update made by the job to the products in your store. It will only delete the job from the plugin’s Jobs dashboard. If you want to remove the last update made on the job and revert to the previous functionality, you can use the Revert Now option.
How to Undo the Last Update?
If you are not happy with the last update to your products, you can revert back the changes easily. To revert back a specific job, go to the Jobs tab and click on the Revert icon in the respective task to revert back.
Remember, you can only undo the last update if you had updated the products with the checkbox being enabled.
- To undo the last update, go to the first screen used for filtering the products and click on Undo Last Update button, as shown in the below screenshot.
- In the next step, you’ll be shown all the changes that you have made in your last update. If you have made multiple updates, tick the respective checkbox of the setting you want to revert back to its previous state.
In the below screenshot, my last update was applying a new attribute ‘Size’ to all the filtered products and removing Clothing category.
Click Continue and confirm your action to proceed further.
- If the undo operation is successful, you will see a pop-up window showing the success message, as shown in the screenshot below.
The ‘Size’ attribute will no longer be available for the products.
This video doesn’t have the latest features of Bulk edit plugin, you may refer this documentation for the same.
To explore more details about the plugin, go check out ELEX Bulk Edit Products, Prices & Attributes for WooCommerce.
You can also check out other WooCommerce and WordPress plugins in ELEX.