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How to set up ELEX WooCommerce Request a Quote plugin?
This article intends to provide detailed, step-by-step instructions that’ll help you set up ELEX WooCommerce Request a Quote plugin. Refer to the product page to know more about other various features of the plugin.
With this plugin, you can easily sell the products in wholesale to retail merchants by letting them place orders as ‘quotes’ instead of adding the products into the cart. You can remove or add both the Add to Cart button and Add to Quote or any custom button text for the products on the shop page as well as product pages.
You can also include products specifically to make them available to order as quotes and exclude some products as well with this plugin. Also, there are options to customize the Request a Quote form for letting the customers place the order. There are options to set an email and SMS notifications to the admin and also trigger email notifications to the customers according to the changes in the quote’s order status.
Some of the major highlights of the plugin include:
- Add to Quote button: This button is different from the Add to Cart button as the customers can place an order of bulk amount of products by entering the number of products after choosing them from the shop page or product page.
- Remove Add to Cart: For removing Add to Cart button from the shop page and product pages to display the Add to Quote button. You can also display both buttons at a time.
- Include/ Exclude products: This option lets you include or exclude products individually, based on categories and tags from being available for requesting a quote.
- Custom Request a Quote form: Unlike the usual WooCommerce checkout, you can provide a separate custom form to be filled by the wholesale buyers to place the order.
- Trigger notifications: Options to set up a notification to be triggered to the admin through email, SMS, and Google Chat when a quote is placed.
Getting started with ELEX WooCommerce Request a Quote plugin
Once the plugin is installed and activated, you can go to the Dashboard > Plugins > Installed Plugins > ELEX WooCommerce Request a Quote Plugin> Settings.
The settings are as shown below.
- Add to Quote Button Text: Add the placeholder text to be displayed on the button to place the quote for the products. By default, it is ‘Add to Quote’.
- Add to Quote Button Color: Choose a color for the ‘Add to Quote’ Button.
- Add to Quote Button Action: You can choose the action to be performed when the customers click on the Add to Quote button.
You can choose any two options from the drop-down list.
Open Request a Quote Page: When the customer clicks on the Add to Quote button, they will see a hypertext – ‘Browse the List’. When they click on it, they will be redirected to the Quote page where they can add the number of products, and fill the details on the form to place the order.
When the customer clicks on the Add to Quote button, the Browse the List will be displayed as:
If you have chosen Open Request a Quote Page, they will be redirected to the Quote page:
They can add the quantity they want to order and enter their details for placing the order.
Open in a Lightbox: If you have chosen this option, the products they have selected and the form to place the order will be displayed on a pop-up window. If you have chosen this option, you can enter the custom lightbox width and height.
When the customer clicks to place the quote, the lightbox will appear as the below screenshot:
On the lightbox, the customers can go to their account, search products, and go to the Cart page using the button on the bottom.
- Choose Quote List Page: You can choose on which page the quote request of the customers need to be displayed on your WooCommerce store. For better clarity for the customers, you can leave it as the default page ‘Quotes List’ as the list of quote requests will be displayed on this separate page. You can also display the list on other WooCommerce pages by choosing from the drop-down list.
One important point you should remember is that, if you choose any page other than the default one, you should add the shortcode “ [elex_quote_request_list] “ on that selected page.
For example, I have chosen the Basket page and added the shortcode to its editor dashboard.
After saving it, you can see the Quote requests on the Basket page.
- Quotes List Page Title: You can enter a custom page title here. By default, it is the ‘Quotes List’.
- Disable Quote Request for Unregistered Users: If you have enabled it, the unregistered/guest users cannot place the quote of the products. They will be redirected to the page to register their account.
Include and Exclude Products
If you want to include or exclude some products by their name, or the products under specific categories or tags for being available for the requesting a quote option, you can set it up here accordingly. You can also exclude the administrator from the applied settings.
If you include products, only those products will be available for requesting the quote. If you exclude products, only those products will be excluded from having the option to request a quote. You can choose the products from the drop-down list.
If you do not choose any products, categories, or tags here for both inclusion and exclusion, all products in your store will be available for requesting the quote.
Example of inclusion: Here we have enabled the option to include products. And we have chosen a product named “Album” for including it.
After saving it, you can see that only Album has the option to request the quote on the shop page.
It will reflect on the product page as:
Setting Up the Form for Requesting the Quotes
You can add the fields to be present in the form for the customers to fill up for requesting a quote. By default, there will be first name, last name, email, phone, and message. You can set each field to be ‘required’ by enabling it. If you do not enable it, it will be displayed as ‘optional’. And also there is an option to remove the fields.
One point to remember is, always make the important fields such as email, and phone number etc as required.
You can add the type of each field such as text or email, etc, a placeholder text and the corresponding WooCommrece billing fields.
After saving it, the form will be displayed as the below screenshot:
It is important to send notifications to the admin when a request for a quote has been placed by the customers. You can set email, SMS and Google Chat notification to be sent to the administrator. These notifications will contain the details regarding the order and the entered details of the customers as well.
By default, the notification email address will be the admin’s email ID. But you can add another email ID as well.
Below screenshot is an example of email notification that the admin or the entered email address receives when a customer places an order:
For triggering SMS notification to the admin, you can enable the SMS notification option and add the required details.
For setting up the SMS notification, you need to sign up to Twilio with your phone number and email ID and get details such as Twilio SID, Token and the Twilio Mobile Number. And you can enter the mobile number to which the notification to be sent when a customer places a request for a quote.
Check the screenshot:
Google Chat Notification
You can also set up a notification to be triggered to the admin’s Google Chat using Webhook URL. When a customer places a request for a quote, a notification will be triggered to the corresponding person’s Google Chat whose Webhook URL you have configured.
To get the webhook URL, go to the Google Chat widget of the person, who should receive the notification. And click on the arrow button beside the person’s or group’s name and choose Manage Webhooks.
And enter a name and avatar URL (optional). Then click on Save.
After saving, you can view the URL and copy it using the copy button and paste on the Webhook URL field on the settings.
After saving the settings, when a customer places an order for requesting a quote, the admin will receive a notification on Google Chat.
Check an example:
Send Notifications to the Customers
It is important to trigger notifications of the order status to the customers in each step of the processing. You can send the notifications to the customers in 3 scenarios. When you have received their request for a quote, approve the quote or cancel the quote. Check the screenshot:
When you receive an order in your WooCommerce store, a notification will be triggered to the customer as:
You can approve or reject the quote from the order page.
You can either approve or reject the quote request and click on Update.
If you have approved it, then a notification will be sent to the customer as in the below screenshot:
In this notification, they will receive a link to pay- ‘PAY NOW’. After clicking on the link, they can pay you for the quote.
If you have rejected it, a notification will be triggered to the customer as in the below screenshot:
Advanced settings include the features to hide the Add to Cart button on the shop page as well as the product pages when the Request a Quote mode is active on your WooCommerce store. And as you have included and excluded products from the option to request a quote of it, you can include and exclude products from being available for adding to the cart.
- Remove Add to Cart: You can remove the Add to Cart button by enabling this option, and choose whether you need to hide it on the shop page or product page, or on both pages accordingly.
If you do not enable this option, the Add to Cart button will be displayed along with the button to request a quote. Check the screenshot:
- Include Products: This option is for including the Add to Cart button only for the products which you have selected by their name, category, or tags.
Check an example of including the products in the ‘Music’ category to display the Add to Cart option.
It will reflect on the shop page as in the below screenshot:
The products under the ‘Music’ category are available to add to the cart.
Exclude Products: This option is for excluding the products from being available to add to the cart based on their name, category and tags from the drop-down list.
Check the screenshot below for an example of excluding products under the ‘Music’ category.
Exclude Administrator: This option is for excluding the administrator from the settings you have applied.
To explore more details about the plugin, check out ELEX WooCommerce Request a Quote Plugin.
You can also check out other WooCommerce and WordPress plugins in ELEX.